What are Job Notes? How do I use Job Notes?

Job Notes are accessible from the notes tab when you click on any job. Job Notes are similar to Candidate Notes and have three parts:

1. Add Note: Type in text and format it.
2. Attach Files: Sometimes it makes sense to store and re-use documents instead of typing in text. You can attach up to three files to each job note. Need more? Just add another note!
3. Mark Private: Some information about jobs isn't supposed to be seen by everyone. When you check mark private you limit who can see each job note to a specific list of users.

How to use Job Notes

Job Notes are a flexible place to put "recruiting stuff" instead of your desktop or shared online folders that your team can’t access.

JobScore is meant to be a hiring headquarters for everyone on your team. Here are a few things other employers have put in job notes to promote collaboration and make recruiting easier:

• Talent Strategy briefs, intake forms, or anything else used to create a hiring plan.
• Private details about the job that aren't on the (public) job description. (e.g. Must be willing to travel, target start date, opportunity for promotion, details on who you'll work for / work with, etc.)
• Market Intelligence (e.g. Company X just had a layoff, we should target them for candidates)
• Sourcing Plans & Budgets (use job boards X, Y & Z; search resume database A for keywords B, C, & D, engage search firms E, F, & G)
• Expenses and receipts (e.g. invoices for Job Fairs attended, entertainment expenses, etc.)
• The rationale for major hiring plan pivots & other learnings

What Job Notes are not meant for

Job Notes are so flexible and useful that you might be tempted to put *everything* in there. Here are a few examples of things that we encourage you NOT to put into Job Notes as it will make them unwieldy:

• Names of candidates to recruit (add them as candidates and assign them to the job or tag them)
• Resumes
• Cover Letters
• Details about candidates / Candidate feedback (use Candidate Notes & Interviews)
• Job Descriptions
• Email Templates used to communicate with candidates throughout the process.
• Note Templates used to complete recruiter phone screens, hiring manager phone interviews, onsite interview feedback collection, etc.
• Interview Templates & Scorecards
• Task Templates & Interview scheduling information
• Offer Templates, Offer Letters, and Compensation Information

Think of Job Notes like a trunk in your attic - a convenient place to put stuff so that it’s still in your house - but not a place to put things you need to find easily or use frequently.